Core
Role-Based Access Control for HR Teams
Give each person the right level of access to employee data, HR processes and module reports.
- Price
- FREE
- Billing
- Included in Core
- Platform role
- Core
Desired outcome
Keep sensitive employee data with the right people
As more people help manage HR tasks, clear access controls make it easier to protect employee information and keep responsibilities clear.
HR Omni uses built-in roles to decide who can view or manage each module and report.
How the workflow works
Set clear access for each HR module
Roles follow the work each person is responsible for across employee records, leave, assets, time records and documents.
- 01
Choose the module
Set access for Users, Leave Management, Assets, Worklogs or Documents.
- 02
Assign the role
Give read-only or read and write access for the modules they manage.
- 03
Apply access
HR Omni uses those roles across settings, records, reports and supported exports.
Product overview
See Access Controls in context
See how built-in roles can give one person different access across HR Omni modules within a selected company.
Access profile
Jane Doe
Selected companyRoles apply separately within this company
| Module | Access |
|---|---|
| Users | Read and write |
| Leave Management | Read only |
| Assets and Inventory | No access |
| Worklogs | Read and write |
| Documents | Read only |
Capability detail
Role-based access control helps organisations keep sensitive employee data and HR processes available to the people responsible for them.
HR Omni includes access controls in the core platform. Roles are checked for the module a person is using and the work they are responsible for.
Give People Access Based on Their Responsibilities
Built-in roles are available for Users, Leave Management, Assets and Inventory, Worklogs and Documents. Read-only roles can review information, while read and write roles can carry out the administrative work for that module.
The same role checks apply to module settings, lists, reports and supported exports. This helps keep HR reporting and employee records with authorised people.
Keep Access Clear as Responsibilities Change
People can hold different roles across modules. Someone may review information in one area and manage records or settings in another.
Roles can be reviewed and updated when responsibilities change. When an employment record ends, access to the organisation and its paid modules is removed.
Control Access to Private HR Documents
Documents adds reusable access groups for private company spaces. Groups can provide read-only, read and write, or manage access to a space. Folders inside that space inherit the same access.
Employees can belong to more than one group, and private spaces can use several groups. This gives organisations clear permission control for HR folders while keeping access tied to active employees.
Good fit when
Several people help manage employee information
Access Controls suits growing organisations that need clear responsibility across HR records, leave, assets, time records and documents.
Clear permissions
People need different access for different responsibilities
A person can review one area and manage another, based on the roles assigned to them.
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