How to use AI for HR tasks every day

If your team already uses AI at work, the simplest way to use AI in HR is to connect HR Omni to the same AI tool. In one conversation, people can ask questions about HR data, build reports in the format they need and complete HR tasks such as requesting leave.

Nobody has to switch tools or learn another chat interface. People describe the result they want, the way they would explain it to a colleague, and HR Omni supplies the data or carries out the action. Today, HR Omni works with ChatGPT.

What you can do with AI and HR Omni

The connection tells the AI tool how HR Omni data is organised and which questions and actions are supported. In the conversation, you can:

• ask about absences, working days and your organisation structure;
• build reports from current HR Omni data;
• ask for results to be grouped or presented in a way that suits you;
• prepare a monthly attendance report;
• complete tasks such as submitting a leave request.

The value is not only in the first answer. You can follow up, change the period, ask for a different grouping or move from information to action.

What AI for HR looks like in everyday work

An employee plans and requests time off

I’d like to take next Friday off. Check it’s a working day and submit a leave request.

The AI tool can use the working schedule and other available information in HR Omni, clarify the leave type and ask for confirmation. The request is then created in HR Omni and follows the usual approval process.

The employee does not need to check the schedule, find the form and re-enter the same dates. The question and the action stay in one conversation.

A manager plans the team’s week

Who in my department is off next week, and on which days will we be short-staffed?

After the first answer, the manager can carry on naturally.

Group the absences by day.

Just show Wednesday and Thursday.

The information is shaped around the decision at hand, without starting a new search for every refinement.

HR prepares a leave report

Show leave taken by department for the last quarter.

The result can then be regrouped or narrowed to another period with a follow-up question.

Compare it with the same quarter last year.

The AI tool uses HR Omni data to present the answer in a way that fits the question. Standard tracking and reporting remains available directly in the platform.

HR prepares the monthly attendance report

Prepare the attendance report for October.

HR Omni combines working schedules, approved leave, public and company non-working days and, where they are used, hours recorded in Worklogs. The result is an operational attendance report that HR reviews before using it for payroll preparation.

What employees, managers and HR gain

A search ends with information. Here, the conversation can continue until the task is done. The user asks a question, refines the result, reviews it and confirms the next step.

Employees can serve themselves more easily, managers can bring HR context into day-to-day decisions and HR can prepare reports without every new refinement starting from a separate screen.

People switch between screens less and avoid much of the searching, copying and reformatting. Instead of learning where each function lives, they start with the question or the result they need.

Why this is not another HR chatbot

HR Omni does not build its own language model and does not ask your team to adopt a separate chat interface. The AI tool people already use provides the conversation, while HR Omni remains the source of the data, company rules and actions.

That is the difference between an answer that describes what to do and an action that is actually recorded in HR Omni. A leave request submitted in the conversation follows the same process as one submitted directly in the platform.

What the answer depends on

Answers and reports are built from your company’s current data in HR Omni. The result therefore depends on the enabled modules, the information entered and your company settings. A leave report uses data from Leave Management, for example, and Worklogs hours are added to the attendance report when your company uses Worklogs.

As with any AI output, review the answer before you use it for a decision or pass it on. This matters most for payroll-related reports and for anything shared outside the team.

The AI tool acts on behalf of the person signed in with their HR Omni account and uses that person’s existing roles and permissions. To understand how the company and each user manage the connection, read how to keep control of HR data when using AI.

How to get started

HR Omni currently connects with ChatGPT. The connection is designed so HR Omni can work with other AI tools too, and the current list is on the integrations page.

A company administrator first enables the integration for the company. Each user then adds HR Omni to the AI tool they already use, signs in with their own account and carries on in the same conversation.

There is no technical command to learn. Start with the result you want.